Join our team: Administrative Assistant required

ABOUT CHILDREN’S BOOKS IRELAND:

Children’s Books Ireland’s vision is simple: every child a reader. Our mission is:

  • to inspire a love of reading in children and young people in Ireland,
  • to share our expertise and enthusiasm with the adults who guide and influence them, and
  • to champion every child’s right to excellent books and live literature events and support the artists who make that goal possible across the island of Ireland.

Children’s Books Ireland is a registered charity. We deliver numerous projects that bring the joy of reading to children all over the island of Ireland including Laureate na nÓg (the children’s literature laureate), the KPMG Children’s Books Ireland Awards, Children’s Books Ireland Book Clinics, a magazine and annual reading guide, an annual conference and various book-gifting schemes which ensure that children and young people in areas of need have access to books. Children’s Books Ireland is the go-to organisation for children’s book coverage across various media. For more information, see www.childrensbooksireland.ie and read our Strategic Plan here.

ABOUT THE ROLE

This is an entry level administrative role which will initially support our work in book-gifting, particularly focusing on our school library programmes and supporting our Children’s & Young People’s Projects Manager. The role will involve working closely with artists, school staff and suppliers to ensure the smooth delivery of our school library gifting programmes. There may also be ad hoc administrative duties to support the rest of the team.

Reporting to the CEO, the Administrative Assistant will:

  • Process applications for school libraries and other book-gifting schemes
  • Manage communications with schools, including decisions on book selection, ensuring contracts are signed, ensuring schools have reported on the project’s impact and tracking completion of surveys or other evaluation tools
  • Manage adherence to Children’s Books Ireland’s policies and guidelines, including but not limited to Child Protection Policy, assistance in the Garda vetting process, GDPR, event guidelines etc
  • Work with artists and schools to schedule author/illustrator visits
  • Arrange and supervise author/illustrator visits
  • Work with external suppliers and schools to place book orders and order art supplies
  • Contribute to the development of materials in relation to school libraries, assisting the Children’s & Young People’s Projects Manager
  • Pack and ship books and materials where needed (when the team returns to the office)
  • Support the Children’s Books Ireland team more broadly; duties may include mailouts, minute-taking, answering phones/door/emails

REQUIREMENTS:

  • At least one year’s experience in a comparable administrative role
  • Strong interpersonal skills: the ideal candidate will be friendly, professional and able to work with a wide range of partners
  • Excellent communication skills, responding quickly and efficiently to queries as they arise
  • Meticulous attention to detail
  • Being a self-starter with strong organisational skills, with the capacity to prioritise and balance multiple demands in a fast-paced environment
  • Excellent digital literacy, with a high level of proficiency in MS Word, Excel, Outlook and ability to work with Dropbox, Zoom and Slack
  • Ability to be work effectively as part of a small, creative and dynamic team

The following are desirable, but not essential:

  • Proficiency in written and spoken Irish
  • An understanding of and experience working in the arts or charity sectors and/or an interest in children’s books
  • Driving licence; some travel to schools may be required

Reporting To: CEO

Location: Currently from home, with the full team working remotely. Eventually, this role will be based full-time in the office, First floor, 17 North Great George’s Street, Dublin 1. Office location may change, but will remain in central Dublin.

Start date: As soon as possible

Contract duration: Three years, with a six month probation period, and possibility to renew thereafter.

Hours of work: 40 hours per week, working hours are flexible between 8 a.m. and 5.30 p.m. Occasional evening or weekend work may be required, for which time off in lieu can be taken in accordance with company policy.

Remuneration/benefits: €27,000 per annum. 5% matching pension contribution. 25 days’ annual leave. Ability to work flexibly. Mobile phone provided.

To apply: email cover letter and CV (preferably in one combined document) to recruit@childrensbooksireland.ie, with ADMINISTRATIVE ASSISTANT in the subject line, before 4pm on Friday 19th March 2021. Children’s Books Ireland is an equal opportunities employer. All applicants should note that interviews will be held the week commencing 29th March 2021. Position will be subject to reference checks and Garda vetting.